The Fastest Way to Manage Billet Families, Athletes & Housing
A centralized billet management system built for coordinators, coaches, GMs, team owners, and program directors across hockey, baseball, soccer, volleyball, academies, and camps.
Explore the Demo SiteLoved by host families, trusted by athletes, and relied on by coordinators across North America.
The Johnson Family
Hosting since 2019 · 12 placements
Marcus Chen
Forward · #17 · U18
Placement Dashboard
Trusted by Teams and Leagues Who Demand Clarity, Compliance, and Operational Excellence
BilletPro supports athletic organizations across North America — including hockey, baseball, soccer, volleyball, academies, camps, and collegiate summer programs — with a modern, centralized system for managing billet families, athletes, communication, and compliance.
Whether you’re coordinating housing for a junior hockey team, a summer collegiate baseball league, a soccer academy, or a multi‑sport development program, BilletPro replaces spreadsheets, group chats, and manual processes with a unified platform designed for operational excellence.
Built for Every Role in Your Organization
Billet operations break down when information is scattered across spreadsheets, emails, texts, and group chats. BilletPro centralizes everything — reducing stress, saving time, and improving communication.
Billet Coordinators
The heartbeat of your housing program.
- Too many spreadsheets
- Too many group chats
- Too many follow‑ups
- No visibility across families
- High stress during placement season
Coaches
Clarity that keeps your athletes supported.
- No visibility into athlete placements
- No quick access to billet family info
- No centralized communication
General Managers
Compliance and oversight made simple.
- No compliance tracking
- No audit trail
- No reporting
- No operational consistency
Team Owners & Directors
Operational excellence across every season.
- Disconnected tools create operational drag
- Staff overwhelmed by manual processes
- No standardized system across seasons
Host Families
Confidence and connection from day one.
- Confusing communication
- Missing details about athletes
- No centralized expectations
- Feeling disconnected from staff
Transform Your Billet Program
Before BilletPro
- Spreadsheets everywhere
- Group chats blowing up
- Information slipping through the cracks
- No compliance visibility
- No reporting
- No centralized communication
After BilletPro
- One system for families, athletes, and staff
- Clear placement workflow
- Built‑in messaging
- Compliance dashboard
- Season‑over‑season continuity
- Multi‑sport flexibility
How BilletPro Works
Add Families & Athletes
Centralized profiles with all required details.
Match Placements
Visual placement workflow with conflict detection.
Manage Communication & Compliance
Messaging center + compliance dashboard + reporting.
Everything You Need to Run a Modern Billet Program
A complete toolkit for coordinators, staff, and families — all in one platform.
Placement Dashboard
Visualize and manage placements with clarity.
The Johnson Family
Hosting since 2019 · 12 placements
Host Family Profiles
Complete family details, preferences, and history.
Marcus Chen
Forward · #17 · U18
Athlete Profiles
Centralized athlete information for staff and families.
Messaging Center
Unified communication across families and staff.
Compliance Dashboard
Track requirements, deadlines, and documentation.
Season Reporting
Insights for directors, GMs, and coordinators.
Host Family Application
Complete in under 10 minutes
Admin Panel
Manage roles, permissions, and program settings.
The Johnson Family
Hosting since 2019 · 12 placements
Host Family Portal
Families get their own secure access.
A Coordinator’s Story: From Chaos to Clarity
Meet Sarah, a billet coordinator who volunteers her free time to manage housing for her local team. Before BilletPro, her evenings and weekends disappeared into spreadsheets, group chats, late‑night texts, and endless follow‑ups. What she loved doing — helping families and athletes — was turning into burnout.
With BilletPro, Sarah handles placements, communication, compliance, and reporting in one place — in a fraction of the time. Instead of burning out, she’s back to enjoying the role she signed up for: connecting with families and welcoming athletes, as a volunteer.
Why Book a Demo?
A live demo shows you exactly how BilletPro works for your program. During your demo, you will:
Built for Your Entire Season
Pre‑Season
Family onboarding, athlete intake.
Placement Season
Matching families and athletes.
In‑Season
Communication, updates, compliance.
Post‑Season
Reporting, evaluations, next‑season planning.
Bring Your Existing Data — We’ll Handle the Import
No need to rebuild your program from scratch. We help you import your existing spreadsheets, family lists, athlete data, and placement history — at no extra cost.
Security & Reliability You Can Trust
BilletPro protects your data with enterprise‑grade safeguards built for athletic organizations.
What Families, Athletes, and Staff Are Saying
“BilletPro cut our coordinator workload dramatically. We went from 10-15 hours a week managing spreadsheets to maybe 3-5 hours of focused work.”
Sarah M.
Billet Coordinator, NAHL Team
Ready to improve your billet experience?
Book a Live DemoSimple, Transparent Pricing
Flexible plans for teams, leagues, academies, and camps. Monthly and annual options available.
View Full PricingReady to See BilletPro in Action?
Book a live demo and see how organizations across North America streamline billet operations.
Book a Live Demo